Frequently

Asked Questions

Family in the Park

PARENT FAQ

What is a nanny, and what do they do?


Nannies are household employees that provide intimate, one-on-one care to families and their children. Nannies are typically full-time employees with a wide range of responsibilities:

  • Light housekeeping
  • Creating educational activities for children
  • Engaging in child development
  • Driving children to extra-curricular activities
  • Light meal prep
  • Assisting parents in raising their tiny humans
Nannies are often seen as an additional parents - picking up where working parents need the most help. Most nannies are college-educated, have child-related certifications, are first-aid, CPR certified, and have years of extensive children experience. Nannies are the backbone of many successful people. Hiring a professional career nanny will enhance the lives of you and your child.




How much does a nanny cost?


Nannies are paid a wide range of salaries depending on the job duties, how many children they will care for, their professional childcare experience and education, and the region you live in. In Washington, DC, Maryland, and Northern VA, a nanny's salary start at $20 hourly. A nanny may charge less depending on their level of experience, or they may charge more. Nannies are a luxury that many can not afford. Nannies in the City overstands the importance of securing affordable childcare. However, we do not support underpaying or illegally paying our childcare providers. All of our nannies are paid legally - on the books. If you are unsure how much to pay your nanny, please reach out to us, and we will help you configure a fair hourly rate based on your nanny's responsibilities.




I am a first time parent. How do I hire a nanny?


Firstly, congratulations on becoming a new parent. Nannies in the City pride ourselves on being an excellent resource for first-time parents. We know how it feels to bring a new baby home and not know what to do first! We offer a free 15 minute consult to our first-time parents that are seeking nanny services. We will answer all of your questions and assist you with our onboarding process.




I live outside of the DC Metro area. Can your agency help me find a nanny?


Yes! Nannies in the City operate nationwide. We work with clients all over the United States. Please note that if you require that we launch a nationwide search for your nanny, you will be responsible for providing a relocation package for their move.




How do you find and vet your childcare candidates?


Nannies in the City take our time vetting, verifying, and reference checking all of our professional nannies. We send our candidates through a vigorous application, interview, and verification checks before creating a profile in our database. Our background checks cover criminal investigations, DMV driving records, SSN verification, education verification, and national warrants. We all request at minimum three childcare-related references that we call and verify. We go the extra mile to provide extraordinary care.




I am currently pregnant and I am seeking a nanny. How soon should I start looking?


We recommend that you start your nanny search three months before needing care. The time, effort, and verification process take time, and we like to be thorough throughout the hiring and vetting process. Our mission is to match you with a childcare provider that will be a perfect match for your family's needs. If you find that you require services at the last minute, fear not! We are here to assist you every step of the way. The typical nanny search turnaround is between 2-8 weeks.




What are nanny taxes? How do we handle payroll?


A nanny tax is a federally required tax paid by people who employ household employees and pay wages over a certain threshold. Employers and employees pay an equal share of social security and Medicare taxes (7.65% total) on cash wages. Employers are required to withhold social security and Medicare taxes if paying a nanny at least $2,100 during a calendar year. The taxes required to be withheld are the 6.2% social security tax and the 1.45% Medicare tax. Additionally, the employer must also pay a matching 7.65% portion of social security and Medicare taxes on the nanny’s compensation when it is time to pay the Nanny Taxes. Employers are only required to withhold Federal and State income taxes if the nanny makes that request. We recommend working with our recommended payroll system




What benefits should I offer my nanny?



Employment benefits that most nannies receive, both live-in and live-out, typically include:
Two weeks of paid vacation each year

  • 8 to 10 paid holidays off
  • Health insurance or a percentage of their health insurance premium paid for as a non-taxable benefit.
  • Use of employer’s car during working hours
  • Paid sick days.
In addition to these standard benefits, some nannies also receive:
  • Contributions to retirement plans
  • Annual bonuses
  • Paid professional development days
  • Reimbursement for professional expenses such as the INA conference attendance.




What is the difference between a live-in and a live-out nanny?


A live-in nanny is a nanny that lives either in the client's home with private accommodations or lives in an apartment or separate living quarters off of the family's property. Live-in nannies are not required to pay rent to their employees, nor do they need money deducted from their hourly rate to be a live-in. Live-in nannies are paid the same hourly rate as live-out nannies - if not more. Hiring a live-in nanny is a luxury and a benefit to the family. However, if the position requires heavy travel, the family hires a live-in to be present and readily available when the position requirements are needed. Live-in's are typically paid between $20 - 35+ an hour based upon the position requirements. If you seek a live-in nanny and can not afford their hourly rate, we suggest that you find an Aupair.




What are guaranteed hours? Why am I required to pay GH?


Guaranteed hours are a standard benefit in the nanny industry. Suppose a nanny is available to work, and the family chooses not to use her services for any reason. In that case, the family will pay the nanny her regular wage for a guaranteed number of hours during that workweek. The number of guaranteed hours is generally equal to the nanny’s typical weekly schedule (e.g., if the nanny works typically 47 hours per week, she’ll receive 47 guaranteed hours per week) Guaranteed hours aren’t a legal requirement. You’re not legally obligated to pay your nanny for hours she’s available, but you don’t need her to work. However, it’s a standard benefit in the industry, so if you choose not to offer guaranteed hours, chances are you won’t attract quality candidates, or you won’t keep a nanny long-term. You may not need her for all her scheduled hours every week, but she’ll be there ready, willing, and able to provide excellent care when you do need her.




What is a nanny contract? How can we create one?


When hiring a nanny, you need to make sure everyone agrees on details related to job duties, pay and benefits, vacation days, house rules, and more. The most efficient way to keep everything organized and avoid issues with your nanny down the road is to create a nanny contract. This employment agreement will ensure you talk through essential aspects of your nanny’s role and holds you both accountable for what you agreed on. We will assist you in creating a primary contract and advise you on what to add to it.




If I require multiple services from your agency, can I pay one placement fee?


Great question! Nannies in the City charge a percentage of the service provider's annual fee for each placement. We have to do an individual vetting process for each provider we work with. We cannot charge one flat fee for multiple services, but we are willing to give a discount for being a loyal client.




Why are we required to pay a placement fee?



Nanny referral agencies do all of the legwork that is required to hire a professional nanny. We use our time, money, energy, and resources to vet, qualify, and handpick suitable candidates for your needs. We go above and beyond to ensure that our clients are happy and have matched them with someone who will grow with their family.
We charge a placement fee because we work extremely hard to fulfill our client's needs. We are available to answer questions, provide support, and hold your hand throughout the entire process. We believe our services are worth the investment.




I am only seeking part-time care. Can you help us find a nanny?


Yes! We will work with clients seeking care for at least 25 hours a week for part-time care. We request that you work with us to create a schedule for your nanny that will benefit your needs and your childcare provider's needs.




Can we work with your agency and another agency at the same time?


Yes, we ask that you abide by our contract that outlines our confidentiality agreement.




What happens if you can't find us a nanny?


We will continue our search until we find you a good fit. That is our promise to you. However, if you decide that you will not need our services anymore, please let us know in advance, and we will stop seeking candidates for your family. We do not charge our client's the final placement fee until we have found your childcare provider. Our $300 launch is non-refundable.




How much is the placement fee?


The placement fee is a percentage of your childcare provider's annual salary. We will calculate how much your nanny will make annually and charge you a percentage between 18% and 25% based on your requested services.